How to Import Contacts into HubSpot

When to Import

Common import scenarios:

• New CRM migration - moving from another tool
• Event attendees - webinar/conference lists
• Partner data - received contact lists
• Purchased lists - marketing databases
• Offline collections - trade show leads

The Traditional HubSpot Way

1. Go to Contacts → Import
2. Choose File from computer
3. Upload CSV file
4. Select object type (Contacts)
5. Map columns to HubSpot properties
6. Configure duplicate handling
7. Set import name
8. Review and start import
9. Wait for completion email

For large files: 10-30 minutes.

The Shabe Way

"Import contacts from my CSV file"

Shabe handles mapping, deduplication, and validation automatically.

Smart Column Mapping

Shabe auto-maps:

• Email → Email address
• First Name → First name
• Phone → Phone number
• Company → Company name
• Custom fields to matching properties

Query Examples

"Import contacts from webinar_attendees.csv"
"Upload my event leads and tag them as conference-2025"
"Import and assign all new contacts to Sarah"
"Bulk upload contacts with no duplicates"

Duplicate Handling

Choose how to handle existing contacts:

"Import and skip duplicates"
"Import and update existing contacts"
"Import and create new records only"

Post-Import Actions

"After import, create tasks for all new contacts"
"Import contacts and add them to nurture sequence"
"Upload and immediately send welcome email"

Validation

Shabe checks:

• Valid email formats
• Required fields present
• Data type mismatches
• Duplicate detection

Shows errors before importing.

Get Started

Connect HubSpot to Shabe for streamlined, error-free contact imports.